Privacy Policy

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Introduction

At MeetingAccepted (“we”, “us”, “our”), we are committed to protecting and respecting your privacy. This Policy explains how we collect, use, store, and protect your personal information in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Identity & Contact Details

• Data Controller: MeetingAccepted Ltd
   
• Registered address: [Add your full business address]
   
• Email: support@meetingaccepted.com
   
• Phone: [Add contact phone, optional]
   
• Data Protection Officer: [If applicable, include DPO name/email]
   

2. What Data We Collect

We may collect and process the following types of personal data:

• Name
   
• Email address
   
• Contact telephone number
   
• Company/organisation details
   
• Meeting and event information
   
• IP address and browser details
   
• Usage data (cookies, analytics)
   

3. Legal Basis for Processing

We process your personal data only when:

• You give consent (e.g., for marketing emails or newsletter sign-ups)
   
• It is necessary for the contract (e.g., to deliver services you request)
   
• It is required to comply with a legal obligation
   
• There is a legitimate interest, where those interests are not overridden by your rights
   

4. How We Use Your Data

We use your data for the following purposes:

• To provide and manage our services
   
• To respond to queries and support requests
   
• To manage your account or registration
   
• To send service-related and marketing communications (if you have consented)
   
• To analyse and improve our website
   
• To comply with legal obligations
   

5. Data Sharing & Transfers

We do not sell your data. We may share your information with:

• Selected service providers (e.g., email, hosting, analytics), who are bound by confidentiality and data protection obligations
   
• Law enforcement or regulatory authorities where we are legally required
  If transferring data outside the UK/EEA, we ensure adequate safeguards are in place in line with UK GDPR requirements.
   

6. Data Retention

We only retain personal data for as long as necessary to fulfil the purposes we collected it for, including for legal, accounting, or reporting requirements. Retention periods depend on the nature of the data and our legal obligations.

7. Your Rights Under UK GDPR

You have the right to:

• Access your personal data
   
• Correct inaccurate or incomplete data
   
• Request erasure (‘right to be forgotten’)
   
• Restrict or object to processing
   
• Request data portability
   
• Withdraw consent at any time (where processing is based on consent)
   
• Lodge a complaint with the Information Commissioner’s Office (ICO)
   

8. How We Protect Your Data

We implement technical and organisational measures to keep your data secure, prevent unauthorised access or disclosure, and ensure data integrity.

9. Cookies

Our website uses cookies to improve your experience and collect usage statistics. For details, refer to our Cookie Policy.

10. Changes to This Policy

We may update this policy from time to time. The latest version is posted on our website and the date is shown below.

Last updated: 31 July 2025

11. Contact Us

If you have any questions about this privacy policy or your personal data, please contact us at support@meetingaccepted.com.